Keyboard Shortcuts for QuickBooks

Keyboard shortcuts can help you navigate and work more efficiently in QuickBooks Desktop. Here are some commonly used keyboard shortcuts for QuickBooks Desktop:

General Keyboard Shortcuts:

1. Ctrl + N: Create a new transaction (e.g., invoice, bill, check).
2. Ctrl + E: Edit the selected transaction or item.
3. Ctrl + D: Delete the selected transaction or item.
4. Ctrl + F: Find transactions or items.
5. Ctrl + I: Open the Create Invoice window.
6. Ctrl + A: Open the Chart of Accounts.
7. Ctrl + J: Open the Customer Center.
8. Ctrl + V: Paste data from the clipboard.
9. Ctrl + C: Copy selected data to the clipboard.
10. Ctrl + X: Cut selected data to the clipboard.
11. Ctrl + Z: Undo the last action.
12. Ctrl + Y: Redo the last action.
13. Ctrl + P: Print the current window or report.
14. Ctrl + Q: QuickReports.
15. Ctrl + M: Memorize the current transaction or report.
16. Ctrl + L: List of Previous Transactions.
17. Ctrl + T: Open the Memorized Transaction List.
18. Ctrl + W: Close the current window.
19. Ctrl + F3: Find previous transaction.
20. Ctrl + F4: Close active window.

Navigation Keyboard Shortcuts:

1. F2: Display the Product Information window.
2. F3: Open the Search box.
3. F5: Refresh the current window.
4. F11: Open the chart of accounts.
5. F12: Open the “Save as PDF” dialog for reports and transactions.

Transaction Shortcuts:

1. Ctrl + 1: Open the Write Checks window.
2. Ctrl + 2: Open the Create Invoice window.
3. Ctrl + 3: Open the Enter Bills window.
4. Ctrl + 4: Open the Make General Journal Entries window.
5. Ctrl + 5: Open the Receive Payments window.
6. Ctrl + 6: Open the Go to Pay Bills window.
7. Ctrl + 7: Open the Go to Sales Receipts window.
8. Ctrl + 8: Open the Go to Enter Credit Card Charges window.
9. Ctrl + 9: Open the Go to Enter Bill Payment window.
10. Ctrl + 0: Open the Open the Go to Other Names List window.

Small business owners often rely on a bookkeeper for small business to handle day-to-day financial tasks.

These keyboard shortcuts can save you time and make your work in QuickBooks Desktop more efficient. Remember that keyboard shortcuts may vary slightly depending on your version of QuickBooks, so it’s a good idea to check the shortcuts specific to your version and customize them to your preferences if needed. You can also access a list of keyboard shortcuts in QuickBooks by pressing “F1” to open the Help window and searching for “keyboard shortcuts.”