As of my last knowledge update in September 2021, Xero doesn’t have native features for location tracking or detailed sales reporting. However, you can work with Xero’s existing features and integrate third-party solutions to achieve location tracking and in-depth sales reporting. Here’s how:
Location Tracking:
- Use Tracking Categories: Xero offers a feature called “Tracking Categories.” While it’s primarily designed for tracking different aspects of your business (e.g., departments, regions, product lines), you can adapt it for location tracking. Go to “Settings” > “General Settings” > “Tracking” to set up tracking categories for your different locations.
- Chart of Accounts: You can create separate income and expense accounts for each location. When recording transactions, make sure you allocate them to the appropriate location-specific accounts.
- Third-party Apps: Consider using third-party apps or add-ons that specialize in location tracking. Apps like Synder or Deputy integrate with Xero and can provide advanced location tracking capabilities.
Sales Reporting:
- Use Xero’s Built-in Reporting:
- Xero offers a range of built-in reports that can help with sales analysis, including Profit and Loss reports, Sales Tax reports, and Aged Receivables reports. These reports can be customized to filter data by date, customer, and location if you’ve set up location tracking as mentioned earlier.
- Custom Reports:
- Create custom reports within Xero to focus on specific aspects of your sales. While Xero’s custom reporting capabilities are somewhat limited compared to specialized reporting tools, you can still build custom reports to some extent.
- Third-party Reporting Tools:
- For more advanced and customized sales reporting, you may consider using third-party reporting tools that integrate with Xero. Tools like Fathom, Spotlight Reporting, or Power BI can help you create detailed sales reports by pulling data from Xero.
- Export to Excel or Google Sheets:
- You can export data from Xero into spreadsheet software like Microsoft Excel or Google Sheets to create custom sales reports. This allows for flexibility in designing your reports based on your specific needs.
- Consult an Accountant or Advisor:
- If you require complex sales analysis or need assistance in setting up custom reports, consider consulting with an accountant or financial advisor who is experienced with Xero. They can provide guidance on structuring your accounts and creating effective sales reports.
Remember that Xero’s features and integrations may have evolved since my last update in September 2021. I recommend visiting the Xero website or contacting their support for the most up-to-date information on location tracking and sales reporting features and integrations available in Xero.
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