Printing paychecks in QuickBooks, whether you’re using QuickBooks Online or QuickBooks Desktop, involves several steps, including preparing the paychecks, ensuring your printer is set up correctly, and printing the checks. Here’s how to print paychecks in both versions:
QuickBooks Online:
- Log in to QuickBooks Online: Sign in to your QuickBooks Online account using your credentials.
- Process Payroll:
- In the left-hand menu, click “Employees.”
- Click the “Run payroll” button.
- Select the appropriate payroll schedule and pay period.
- Enter Employee Hours and Earnings:
- For each employee, enter the hours worked or any additional earnings (e.g., overtime, commissions, bonuses).
- Review and confirm the calculated amounts.
- Deductions and Taxes:
- QuickBooks Online will automatically calculate employee deductions (e.g., taxes, retirement contributions) based on the payroll settings you configured during setup.
- Review and confirm these deductions.
- Preview Paychecks:
- QuickBooks Online will display a summary of each employee’s paycheck, including gross pay, deductions, and net pay.
- Review the paychecks for accuracy.
- Choose Check Printing:
- After confirming the paychecks, select the option to print checks.
- Print the Checks:
- Ensure that your printer is set up correctly and has the appropriate check stock loaded.
- Click “Print paychecks” to print the checks.
QuickBooks Desktop:
- Open QuickBooks Desktop: Launch QuickBooks Desktop and open your company file.
- Process Payroll:
- Go to the “Employees” menu.
- Select “Pay Employees.”
- Choose the appropriate payroll schedule and pay period.
- Enter Employee Hours and Earnings:
- For each employee, enter the hours worked or any additional earnings (e.g., overtime, commissions, bonuses).
- Review and confirm the calculated amounts.
- Deductions and Taxes:
- QuickBooks Desktop will automatically calculate employee deductions (e.g., taxes, retirement contributions) based on the payroll settings you configured during setup.
- Review and confirm these deductions.
- Preview Paychecks:
- QuickBooks Desktop will display a summary of each employee’s paycheck, including gross pay, deductions, and net pay.
- Review the paychecks for accuracy.
- Choose Check Printing:
- After confirming the paychecks, select the option to print checks.
- Print the Checks:
- Ensure that your printer is set up correctly and has the appropriate check stock loaded.
- Click “Print paychecks” to print the checks.
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Remember to securely store and distribute the printed paychecks to your employees. Additionally, make sure to maintain accurate payroll records and make any necessary payroll tax payments to government agencies. QuickBooks can help you generate payroll reports and keep track of payroll-related expenses for your business.
