QuickBooks Shortcuts for Efficiency

Using keyboard shortcuts in QuickBooks can significantly improve your efficiency and speed up your workflow. Here are some useful QuickBooks shortcuts for both QuickBooks Desktop and QuickBooks Online:

Common Keyboard Shortcuts (Applicable to Both QuickBooks Desktop and QuickBooks Online):

1. Ctrl + N: Create a new transaction (e.g., invoice, bill, check).
2. Ctrl + E: Edit the selected transaction or item.
3. Ctrl + D: Delete the selected transaction or item.
4. Ctrl + F: Find transactions or items.
5. Ctrl + I: Open the Create Invoice window.
6. Ctrl + A: Open the Chart of Accounts.
7. Ctrl + J: Open the Customer Center.
8. Ctrl + V: Paste data from the clipboard.
9. Ctrl + C: Copy selected data to the clipboard.
10. Ctrl + X: Cut selected data to the clipboard.
11. Ctrl + Z: Undo the last action.
12. Ctrl + Y: Redo the last action.
13. Ctrl + P: Print the current window or report.
14. Ctrl + Q: QuickReports (QuickBooks Desktop).
15. Ctrl + M: Memorize the current transaction or report.
16. Ctrl + L: List of Previous Transactions (QuickBooks Online).
17. Ctrl + Shift + N: New Customer (QuickBooks Desktop).
18. Ctrl + Shift + C: Copy Address (QuickBooks Desktop).
19. Ctrl + Shift + V: Paste Address (QuickBooks Desktop).
20. Ctrl + Shift + H: Help on Context (QuickBooks Online).
21. Ctrl + Alt + B: Go to Bill Pay (QuickBooks Desktop).
22. Ctrl + Alt + M: Go to Memorized Transactions (QuickBooks Desktop).
23. Ctrl + Alt + Y: Go to Transaction Journal (QuickBooks Desktop).
24. Ctrl + Alt + D: Go to Scheduled Reports (QuickBooks Online).

Navigation and Transaction Shortcuts (QuickBooks Desktop):

1. F2: Display the Product Information window.
2. F3: Open the Search box.
3. F5: Refresh the current window.
4. F12: Open the “Save as PDF” dialog for reports and transactions.
5. Alt + C: Go to the Chart of Accounts.
6. Alt + I: Go to the Create menu.
7. Alt + E: Edit the transaction selected in the register.
8. Alt + D: Delete the transaction selected in the register.
9. Alt + N: Add a new transaction (invoice, bill, etc.).
10. Ctrl + P: Print the current page or transaction.
11. Ctrl + H: Go to Home page.

Navigation and Transaction Shortcuts (QuickBooks Online):

1. Ctrl + Alt + C: Go to the Chart of Accounts.
2. Ctrl + Alt + I: Go to the Invoice list.
3. Ctrl + Alt + E: Go to the Estimate list.
4. Ctrl + Alt + R: Go to the Receive Payment list.
5. Ctrl + Alt + E: Go to the Expenses list.
6. Ctrl + Alt + G: Go to the Sales Tax list.
7. Ctrl + Alt + X: Go to the Profit and Loss report.
8. Ctrl + Alt + Z: Go to the Balance Sheet report.

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These shortcuts can save you time and make your work in QuickBooks more efficient. However, it’s important to note that keyboard shortcuts may vary slightly depending on your version of QuickBooks and the operating system you’re using. You can also customize keyboard shortcuts in QuickBooks Desktop by going to “Edit” > “Preferences” > “Desktop View” > “My Preferences” > “Enable Shortcut Keys.” In QuickBooks Online, you can check available keyboard shortcuts by pressing “Ctrl + Alt + /” on your keyboard.