Keyboard shortcuts in QuickBooks can significantly speed up your workflow and make navigating the software more efficient. Below are some commonly used keyboard shortcuts for QuickBooks Desktop (Windows version). Note that these shortcuts may vary slightly depending on the version and year of QuickBooks you are using:
General Shortcuts:
- Ctrl + N: Create a new transaction (invoice, bill, check, etc.).
- Ctrl + E: Edit a transaction or item from a list.
- Ctrl + D: Delete a transaction or item from a list.
- Ctrl + F: Find a transaction or data.
- Ctrl + H: Open transaction history.
- Ctrl + J: Open customer center or vendor center.
- Ctrl + Q: QuickReport on a transaction or list item.
- Ctrl + W: Close the current window or transaction.
- Ctrl + P: Print the current form or report.
- Ctrl + R: Create a receive payment transaction.
- Ctrl + T: Create a memorized transaction.
- Ctrl + Y: Copy a transaction.
- Ctrl + Z: Undo your last action.
Navigation Shortcuts:
- Alt + C: Open the Chart of Accounts.
- Alt + F: Open the File menu.
- Alt + I: Open the Vendors menu.
- Alt + E: Edit a transaction.
- Alt + V: Open the View menu.
- Alt + H: Open the Help menu.
- Alt + M: Open the Lists menu.
- Alt + T: Open the Edit menu.
- Alt + N: Open the Company menu.
- Alt + S: Save a transaction.
Date and Calendar Shortcuts:
- Alt + Down Arrow: Open the calendar on a date field.
- + (Plus Key): Move to the next day, week, or month in a date field.
- – (Minus Key): Move to the previous day, week, or month in a date field.
- T: Today’s date in a date field.
- M: First day of the month in a date field.
- H: Last day of the month in a date field.
- Y: First day of the year in a date field.
- R: Last day of the year in a date field.
Transaction-Specific Shortcuts:
- Ctrl + Alt + Y: To record a deposit.
- Ctrl + Alt + D: To delete a check, invoice, transaction, or item.
- Ctrl + Alt + V: To open the Vendor Center.
- Ctrl + Alt + C: To open the Customer Center.
- Ctrl + Alt + M: To open the Memorized Transaction List.
- Ctrl + Alt + I: To open the Item List.
- Ctrl + Alt + N: To open the Item List.
- Ctrl + Alt + X: To open the Set Up Users and Passwords window.
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These shortcuts should help you navigate QuickBooks Desktop more efficiently. Keep in mind that keyboard shortcuts can vary between versions and may change with software updates. You can also customize shortcuts in QuickBooks by going to “Edit” > “Preferences” > “Desktop View” (or “My Preferences” in some versions) > “Keyboard shortcuts.”
